Transfer Guidelines of Kendriya Vidyalaya Sangathan 2021 PDF Download
Transfer Guidelines – 2021 for Teachers up to PGTs & up to Assistant Section Officer
1. OBJECTIVE
Kendriya Vidyalaya Sangathan (KVS) shall strive to maintain an equitable distribution of its employees across all locations to ensure the efficient functioning of the organization and optimize job satisfaction amongst employees. All employees are liable to be transferred anywhere in India at any point in time and transfer to the desired location can’t be claimed as a matter of right. While effecting transfers the organizational interest shall be given uppermost consideration and the problems and constraints of employees shall remain subservient.
2. DEFINITION
S.No. | Terms | Explanations |
1 | Tenure | The term shall be applicable for Hard Station/North Eastern Region (NER) Stations: 03- year tenure shall be applicable for Hard stations/NER Stations. |
Clarification: Tenure of 03 years in the case of Hard and NER Stations shall not be applicable to those employees who have been posted earlier with 02 years tenure. The new tenure of 03 years has been made operative for employees transferred/ posted w.e.f. 2016-17. | ||
2 | Hard Station | As notified by the KVS from time to time. The existing list of places would continue to operate when these guidelines come into operation. |
3 | Physically Challenged Employee | Those who are in receipt of Conveyance Allowance at double the rate prescribed for other employees or any employee with more than 40% disability on the production of Medical Certificate from Govt. The hospital is issued by a Competent Medical Authority/ Board. |
4 | APAR | Annual Performance Appraisal Report. |
5 | Organization | Kendriya Vidyalaya Sangathan or any office or school under its administrative control. |
6 | Location | A Kendriya Vidyalaya or any other office of KVS located in a place. |
7 | Station | A city/ town/ metropolis is notified by the KVS with a unique three-digit code. More than one Kendriya Vidyalaya/ Office can be located at a station. |
8 | Medical Ground (MDG) | Medical Ground (MDG) means an employee seeking transfer on the basis of one or more of the medical conditions listed in Annexure-I, affecting himself/herself, spouse, or dependent son/daughter.
Type of Disease 1) Cancer (2) Paralytic stroke (3) Renal failure (4) Coronary Artery Disease (5) Thalassemia (6) Parkinsons’ disease (7) Motor-Neuron disease (8)Any other disease with more than 50% mental disability (9) Aids Separately defined in Annexure-I. |
9 | Death of Family Person (DFP) | Incidence of Death of Spouse/ own Son/ own Daughter, if occurred in the last two years. Year to be calculated with reference to 30th June of the year. |
10 | Less Than Three Years to Retire (LTR) | Retirement due within next three years as on 30th June. |
11 | Transfer Count (TC) | The total score of points allotted to different factors relevant for a request transfer as per clause 10. |
12 | Displacement Count(DC) | The total score of points allotted to different factors that determine the displacement of an employee from a station as per clause 6. |
13 | Employee | The term shall be applicable to all teaching and non-teaching employees covered under these guidelines. |
14 | Single Parent (SP) | A KVS employee who has lost his/her spouse or separated by a Court of Law or attained parenthood through the surrogacy route/legal adoption. |
15 | No Taker Vacancy | “No Taker Vacancy” means a post that remains vacant after the completion of the Annual Transfer Calendar. |
3. APPLICABILITY & TRANSFER PROCESS
The Transfer guidelines shall be applicable to all categories of Teachers up to PGTs, Librarian, Head Master, and all non-teaching employees up to Assistant Section Officer. The transfer shall be given effect in the light of provisions contained in clauses 5, 6, 7, 8, 9, 10, and 11 of the guidelines, wherein criteria on the basis of assigning appropriate points to relevant factors of transfer and using the cumulative score as the basis of transfer have been prescribed.
- As far as possible KVS will invite Annual Transfer Applications through an ONLINE mode. Annual Transfers will also be operated on the basis of the computerized database through a computerized process.
- All Transfer orders issued during the Annual Transfer process will be displayed on the website of the KVS(HQ).
4. TYPES OF TRANSFER
The transfer may broadly be classified into two types:
(i) Administrative Transfer, which the KVS orders suo-motu in the exigencies of service and administration and in the public interest.
(ii) Request Transfer which is considered on the request of an employee.
5. ADMINISTRATIVE TRANSFER OF EMPLOYEES.
Through such transfer KVS shall ordinarily:
a) Redeploy surplus staff in excess of sanctioned strength at a location to another location against sanctioned vacancies.
b) Post employees in Hard/NER stations to fill the vacant posts.
c) Displacement of an employee from a location to accommodate the request of an employee who is an LTR/ DFP/ MDG/PH employee/Widow/ Single Parent/employee who has completed tenure in Hard/NER station.
d) Rotational transfer of employees working in sensitive posts in pursuance of the instructions issued by the Central Vigilance Commission circular no. 03/09/13 vide letter no. 004/VGL/090 dated 11.09.2013.
e) Employees recruited under North East Region (NER) Special Recruitment Drive will be transferred within North East Region only on administrative grounds including under Para 7(e) of the Transfer Guidelines.
6. FACTORS, POINTS, AND CALCULATION OF DISPLACEMENT COUNT OF AN EMPLOYEE FOR DISPLACEMENT TRANSFER:
The displacement Count of an employee shall be computed by assigning appropriate points to such appropriate factors considered material for displacement as per the following:
S.No. | Factors | POINTS TO BE COUNTED AS ON 30th JUNE OF THE YEAR |
1 | Stay at a station in the same post as on 30th June in complete years. | +2 for each completed year |
Clarification: | ||
(a) Period of absence on any account shall also be counted for this purpose. | ||
(b) If an employee returns to a station X on request after being transferred from X within three years, the stay of such an employee at X shall be a number of years spent at X before being transferred plus a number of years spent after coming at X. However, if an employee returns to the station, after a period of 02 years in Very Hard (existed earlier) and 03 years from Hard/North East Region (NER) station, the stay shall be counted afresh. | ||
Note: Category of Very Hard Station is abolished w.e.f. the year 2017. | ||
2 | Annual Performance Appraisal Report Grading for the last two years. | +2 for each below-average grading |
3 | Employees below 40 years (as on 30th June of the year) who have not completed one tenure at Very Hard (existed earlier)/Hard /NER stations (during entire service on any post). | Y/N (Indicate Y for Yes and N for No) |
4 | Less than three years to retire (LTR)/ Death of family person (DFP)/ Widow / Single Parent / Medical ground (MDG) | 50 |
Clarification: If an employee qualifies for more than one ground the points shall be limited to a maximum of (-) 50 only. | ||
5 | Spouse, if a KVS Employee and posted at the same station or within 100 km | 50 |
6 | Spouse, if a Central Government/Central Govt. Autonomous body/ Central Govt. Public Sector Undertaking/Defence employee and Central Armed Police Forces employee posted at the same station or within 100 km | 40 |
7 | Spouse, if a state Government/ State Govt. Autonomous body/ State Govt. Public Sector Undertaking Employee and posted at the same station or within 100 km | 30 |
8 | Woman employee who is not the spouse of a KVS / Defence / Central or State Govt, (or its autonomous body/ its public sector Undertaking) / Central Armed Police Forces employee or an unmarried lady | 20 |
9 | Physically Challenged employees. | 60 |
10 | Members of recognized associations of KVS staff who are also members of JCM at KVS regional offices and/or KVS Headquarters. | 25 |
11 | Award-winning employees: | |
(a) National award given by the President of India | 6 | |
(b) KVS National Incentive award | 4 | |
(c) KVS Regional Incentive Award | 2 | |
Clarification: If an employee has won any two or all the three awards then the maximum concession of marks shall be given as (-)6 | ||
Total Displacement Count | The total score of all the points |
7. METHOD FOR ADMINISTRATIVE TRANSFER
Administrative transfer under clause 5(a) shall be made in the decreasing order of displacement count of employees holding a post at the station to eliminate surplus staff and such staff shall be accommodated against clear vacancies. Administrative transfer under 5(b) shall be made in decreasing order of the displacement count of employees holding a post to fill up anticipated vacancies in the hard station and other desired stations to a desired extent.
As regards 5(c), to transfer an employee, as defined in clause 11(a), to the desired station(s) mentioned in his/her request application form, an employee holding the same post with the highest displacement count, subject to not being below D1/D2 as prescribed herein below, at the relevant station(s) in the order of preference, indicated by an employee, shall be liable to be displaced in the event if, there is no clear vacancy at the station(s). However, an employee seeking request transfer within the same station can apply for KVs choice but such transfer will be considered only against vacancy and this will not affect the station seniority of the employee and will be liable to be transferred/ displaced in the public interest.
While displacing an employee in such a manner, an effort would be made to post such an employee against a choice station indicated in the annual transfer application proforma failing which, to the nearest vacancy against a clear vacancy. In case of a tie in the displacement count of employees, the male employee shall be displaced. In case of a tie between the employees of the same gender, the employee with an earlier date of joining in the present station in the present post shall be displaced and in case the date of joining also coincides for two or more employees than the youngest employee shall be displaced.
As far as rotational transfer (5d) of the employees posted against sensitive posts in Kendriya Vidyalaya’s/ Regional Offices/ ZIETs and Headquarters is concerned, such employee shall be transferred on the administrative ground after every three (03) years in pursuance of the above-mentioned order of CVC dated 13/09/2013.
Provided, cut-off mark D1 on Displacement Count i.e. equal to 10 (Ten) displacement count & D2 on displacement count, i.e. equal to 10 (Ten) displacement count with 10 years stay at the station have been prescribed, below which an employee shall not be displayed in a particular year to accommodate the transfer request of employees under para 5(c). In a situation where a clear vacancy is not available at the desired station(s) to accommodate the request of an employee who has completed tenure in the NER/Hard station, then, an employee who is posted at one of the desired stations & having D1 displacement count, i.e. equal to 10 (Ten) displacement count, shall be displaced to accommodate the transfer request of such employee.
As far as transfer requests of other priority category employees under para 5(c) i.e. LTR/ DFP/MDG/PH employee/Widow/Single Parent are concerned, they would be given priority in transfer against the available vacancies at their choice stations as per their Transfer Count. If the vacancy is not available at the choice station(s), then, an employee who is having D2 displacement count, i.e. equal to 10 displacement count + 10 years stay at the station shall be displaced to accommodate the transfer request of these employees.
The displacement transfer shall only be made to accommodate the transfer request of employees who have completed tenure at Hard /NER station or under LTR/DFP/MDG/PH employee/Widow and Single parent category in the situation of absence of clear vacancy at the desired station(s). Transfer requests of other employees shall not be considered against Displacement transfer irrespective of their higher Transfer Counts.
Provided, more factors can be added/ deleted and points allocated for different factors can be altered on a year-to-year basis to remediate any imbalance resulting in transfers. Changes shall be notified well in advance before inviting transfer applications.
Provided, an employee with a higher displacement count can be retained if the employee’s services are absolutely crucial in the organizational interest. In such eventuality, an employee with the next lower displacement count shall be liable to be displaced.
Provided, the exemption for one year at a time can be given to an employee or group of employees from displacement for such period owing to circumstances or other administrative exigencies justifying such exemption.
KVS employees whose children are likely to appear in class X & XII Board Exams in the transfer year will get an exemption of one year.
Considering that transfer of a government employee who serves as the main caregiver to the persons with disability in the family (spouse or dependent son/daughter of the employee) would have a bearing on the systematic rehabilitation of persons with disabilities, the government issued OM of even number dated 06th June 2014 to exempt such employee from routine excise of transfer/rotational transfer, subject to administrative constraints. KVS employees covered under this provision shall be exempted from displacement transfer. (DoPT OM F.No.42011/3/2014-Estt. (Res) Dated 8th October 2018).
DoPT OM No.42011/ 3/2014-Estt. (Res) dated 05.01.2016 has clarified that the word ‘disabled’ includes (i) blindness or low vision (ii) hearing impairment (iii) locomotor disability or cerebral palsy (iv) leprosy cured (v)mental retardation (vi) mental illness (vii) multiple disabilities (viii) autism (ix) Thalassemia and (x) Hemophilia.
Provided, that an employee can be transferred from a location if the employee’s stay has become prejudicial to the interest of the organization at any point in time, the employee transferred under this provision shall not be considered for coming back to the same station on request transfer before completion of 03 years stay at the new station.
Provided further, an employee can be transferred to a location in administrative exigencies without having any regard for the displacement count of the employee.
Provided, that an employee can be transferred in public interest from one location to another Location/ station having low staff strength in the same region in the descending order of displacement count after the completion of the annual transfer process.
An employee, being surplus and redeployed at some other station under Para 5(a), may be considered for coming back within one year, if a vacancy arises later on at the same station from which he/ she was transferred out. In the case of more than one such surplus redeployed employee from the same station, the junior most employee in terms of stay at the previous station shall be given first priority, Provided, that he/she makes a request for the same.
8. Employees below 40 years of age (as on 30th June of the year) who have not completed one tenure at hard/very hard (existed earlier)/NER stations in continuous span in service and not presently posted to such stations and have completed one year stay at a present station in the present post, in their decreasing order of Displacement Count can be posted in Hard/NER stations. Choice stations, if any, for posting in Hard/ NER station may be indicated in the regular annual transfer application. Employees may opt for a posting at the hard/ NER station. KVS shall post them to such locations in a transparent manner as per the prescribed calendar of activities. Such transfer though on request shall be treated administratively in nature in accordance with clause 5 (b) above.
9. REQUEST TRANSFER OF EMPLOYEE:
Request transfer shall be considered as per the prescribed calendar of activities. Transfer on request shall be considered on the basis of the “Transfer Count” of an employee computed by assigning appropriate points to factors considered relevant for transfer. Employees who have completed a 01-year stay at the present place of posting as on 30th June of the relevant year are eligible to apply for Request Transfer. An employee will not be eligible to request a transfer twice in an academic year.
However, an employee who gets choice station on request transfer shall not be considered again for request transfer before elapsing a period of 03 years at the choice station. This condition shall not be applicable in the cases of those employees whose spouses are working in KVS or other departments/organizations of Govt, of India/State Govt, having All-India transfer liability.
An employee posted in a double shift Kendriya Vidyalaya, it wants to change his/her shift in the same Vidyalaya against a vacancy, he/she can apply for the same during the annual transfer.
The employees recruited under North East Region (NER) special recruitment drive shall not be considered for request transfer including Mutual Transfer/No Taker Vacancy outside North East Region in accordance with the terms and conditions as per the policy in this regard. However, this condition shall not be applicable in the cases of those employees, whose cases are covered under Death of Family Person (DFP) and Medical Ground (MDG) which will be considered in accordance with provision made under Para 16 (c) of the transfer guidelines.
All the employees of KVS including those recruited under the Zonal policy would be treated at par and governed by these Transfer Guidelines.